IX. Draft & Deploy IT Constitution
Defining Constitution Content
The IT constitution is the guiding force in deploying the new IT governance
structure. Drafting this constitution requires consolidating the purpose,
principles, organizational structure, roles and responsibilities defined in
prior tasks. The following items should be included in the constitution.
- Organizing philosophy and overview of the IT constitution.
- Summary of work used to create the new governance structure.
- Identification of design team and original IT council participants.
- IT organization purpose.
- IT organization principles.
- Organizational hub models at each level defined in the initial new structure.
- Purpose of each hub (and guiding principles where so defined).
- Description of the relationships among the hubs and IT council, CEO and Board of Directors.
- Definition of the rights and obligations of the participants.
- Guidelines as to how external hub structures fit into this structure.
- Special guidelines on management approaches and human resource issues.
- Guidelines for modifying the constitution.
- A place for signatories of all participants, IT council and CEO.
Drafting & Ratifying IT Constitution Content
Drafting and ratifying the IT constitution requires the following steps.
- Core design team gathers all material developed in prior tasks.
- IT constitution is outlined as specified in steps 1-13 above.
- Additional elements are added to the outline as required.
- Completed elements are added to the constitution.
- Design team meets with applicable hubs to complete issues related to rights, obligations, human resource factors, modification guidelines and other elements as required.
- Obtain signatures from functional hubs leaders, core design team, IT council and corporate leaders.
- Constitution is posted on the Internet / Intranet for all to see and review.
- All IT personnel (anyone belonging to an IT hub) sign a statement saying that they have read and agree to abide by the IT constitution.