Contingency Planning Methodology
Appendix A. Project Structure and Processes
The Program Office can supply you with an MS Project template with these tasks defined.
TASK |
END DATE |
I. Organization |
|
| Review Contingency Planning strategy. | |
| Identify Executive management team. | |
| Identify high-level business functions. | |
| Assign team to each business function. | |
| Incorporate contingency planning into existing management activities. | |
| Develop project plan for contingency planning efforts. | |
| Report organization and project plans to Project Office. | |
| Milestone Deliverables: Business Functions Defined, Contingency Team(s) Defined and An Initial Contingency Project Plan | |
II. Preparation |
|
| Attend Contingency Planning Workshop. | |
| Review workshop materials. | |
| Meet with Business Leaders to discuss their expectations and constraints. | |
| Review White Paper | |
| Meet with Functional Leaders | |
| Identify systems, electronic interfaces, embedded technologies, facilities, and third parties. | |
| Identify key individuals and organizations involved with project. | |
| Identify constraints | |
| Identify reports, databases or persons with valuable knowledge. | |
| Identify business processes that other business functions depend upon. | |
| Identify business processes with non-Year risks and contingency plans. | |
| Identify business processes with established non-project Crisis Management Teams and procedures. | |
| Review availability of resources for contingency planning project. | |
| Review progress of external contingency planning projects. | |
| Resolve critical deficiencies, issues and concerns. | |
| Milestone Deliverables: Business Processes defined for each Business Function |
TASK |
END DATE |
III. Business Risk Analysis |
|
| Conduct risk assessment for each business function. | |
| Eliminate non-critical business processes from project. | |
| List and prioritize critical business processes. | |
| Revise project tasks to reflect new priorities. | |
| Manage identified risks. | |
| Milestone Deliverables: A Business Processes Risk Assessment, An updated project plan with tasks to develop contingency plans for each business function | |
IV. Contingency Planning |
|
| Assess existing contingency plans for applicability to risks. | |
| Develop outline of each contingency plan and action within project. | |
| Propose, prioritize and obtain approval for each new contingency plan and action. | |
| Build and document new contingency plans and actions. | |
| Track, implement and retract contingency plans and actions. | |
| Milestone Deliverables: A fully documented set of contingency plans for each business function. | |
V. Crisis Management Planning |
|
| Assess and adapt as necessary existing Crisis Management Team plans. | |
| Propose, prioritize, and obtain approval for each new Crisis Management Team. | |
| Build, organize, and document new Crisis Management Teams. | |
| Communicate existing and new escalation procedures. | |
| Milestone Deliverables: A fully documented set of Crisis Management Teams for each business function. | |
VI. Contingency Planning/Crisis Management Teams |
|
| Monitor daily business function activities. | |
| Revise, document, and properly communicate contingency plans, Crisis Management Teams, and procedures. | |
| Milestone Deliverables: Regular status report to monitor your contingency planning project progress, concerns, and issues. When necessary, updated contingency plans. |